Trial Logistics, Dialed In
Turn-key pre-trial planning and on-site execution—war room to courtroom—so your team can focus on winning.
Our concierge logistics team bridges the gap between planning and performance.
We manage venue scouting, equipment delivery, connectivity, housing, daily operations, and last-mile courtroom support—delivering a calm, walk-in-ready environment from setup through verdict.
Built for the pace of trial
Moving a team on a deadline—housing, equipment, connectivity, daily ops, and last-minute fires.
We make it boringly reliable.
Your challenge
War-room setup and day-to-day operations
Connectivity, power, and equipment redundancy
Lodging blocks and cross-town transports
Courtroom run-ups and exhibit handling
Our promise
Walk-in-ready spaces with tested A/V
Clear scopes, flat-fee packages, add-ons as needed
One primary point of contact from intake to teardown
Daily check-ins and night-before prep cadence
Our approach
Planning weeks ahead, operating as an on-site extension of your team.
Plan with intention
We begin with discovery—timeline, venues, constraints, and team composition—then produce a practical site plan covering furniture, power, connectivity, print ops, freight,
and courtroom needs. You’ll see a draft budget and readiness checklist before we roll trucks.
Deploy and test
We build a walk-in-ready war room: desks
and monitors cabled, printers calibrated, surge-protected power laid out, secure Wi-Fi
and hotspot failover tested, and A/V staging complete. We prove everything with a day-zero test before the team arrives.
Operate with calm
During trial we run daily ops—supply runs, binder production, exhibit refresh, transport coordination—and handle courthouse run-ups. Expect nightly prep, morning readiness checks, and a single point of contact for escalations.
What we handle
The operational workstreams that keep your trial moving.
War Room Setup & Ops
We plan and install complete trial environments—furniture, wiring, docks, monitors, printers/copiers, labeled cable management, and redundant power—then run daily operations and close with a clean teardown.
Connectivity & Power
Secure network configuration with segmented Wi-Fi, managed switching, hotspot failover, and monitored uptime. Surge-protected distribution and backup options sized to your venue.
Lodging & Travel
Hotel blocks near court, route planning, ground transport, and day-of movement plans for attorneys, paralegals, witnesses, and experts—including last-minute adjustments.
On-Site Concierge
Equipment delivery and retrieval, courthouse run-ups, exhibit chain-of-custody,
and coordination with marshals and clerks to keep presentation systems court-ready.
Trial Tech Enablement
Hot-seat coordination and A/V support so logistics, war-room, and courtroom tech operate in lockstep. We stage evidence display and remote-presentation contingencies.
Materials & Exhibits
High-volume printing, labels and tabs, daily binder production, secure couriering,
and off-site storage management with rapid retrieval.
Why BlueBear
Logistics and trial tech, unified by one accountable team.
Clear ownership
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One primary coordinator throughout engagement
Defined roles, run books, and checklists
Proactive communication cadence
Flexible delivery
Flat-fee tracks sized to your matter
Add-ons only when needed
Vendor coordination managed by BlueBear
Coverage and Capabilities
Rapid deployment in every major U.S. venue with international support on request.
Nationwide footprint
We mobilize crews and equipment to federal and state courts across the country.
Our partner network lets us respond fast and scale for long matters and MDLs.
Sensitive handling
HIPAA-aware and ITAR-sensitive workflows, documented chains of custody, and access-controlled storage help protect materials and devices end-to-end.
International matters
We scope power conversion, SIM/connectivity, freight forwarding, and customs compliance for hearings and arbitrations abroad.
Services
Flexible packages designed for every type of matter—from quick hearings to extended trials.
Foundation
Best for single-week hearings and shorter engagements. Provides essential planning, setup, and operational support for smaller teams.
Hotel & travel coordination
Basic war-room setup and teardown
Daily ops cadence and on-call support
Walk-in-ready checklist and contact sheet
Trial Core
Ideal for multi-week trials that need deeper logistics management, dedicated staffing,
and print or exhibit workflows.
Everything in Foundation
Print ops & exhibit staging
Equipment procurement & delivery
Courthouse run-ups & tech liaison
Redundancy & failover plan
Trial Plus
Designed for complex matters or MDLs requiring long-term deployment, extended staffing, and advanced contingency planning.
Everything in Core
Extended hours crew and supervision
Remote-presentation contingency setup
Freight handling and asset management
After-action recap and inventory closeout
On-site capabilities
What it looks like when we’re on the ground with your team.
War-room readiness
Room planning, furniture layout, cable maps, power distribution, printer calibers, labeling, and clean teardown.
Courtroom ops
Equipment staging, daily run-ups, exhibit transport and logging, and A/V hand-offs with court staff.
Print ops
High-volume print, tabs/labels, trial binders, and midnight turns with morning delivery.
A/V integration
Evidence display checks, projector/monitor targets, audio verification, and remote-presentation contingencies.
Travel & lodging
Hotel blocks near court, route cards, rideshare coordination, and witness movement plans.
24-hour response
Escalation paths, on-call coverage, and rapid problem resolution when the unexpected happens.
Safety & compliance
Controls for people, equipment, and information at every step.
Access control
Badge lists, device check-in/out, and locked storage for exhibits and media.
Data protection
Encrypted transfers, sanitized devices, and no training data retention on your data.
Chain of custody
Documented hand-offs for exhibits and equipment from warehouse to courtroom.
Start Planning Your Trial
Answer a few quick questions to begin your logistics planning—crew size, locations, dates, and more.
We’ll use this form to scope your on-site requirements and provide a flat-fee quote. It takes less than five minutes.
Frequently asked questions
If you don’t see your question, we’ll answer it during scoping.
Do you support last-minute engagements?
Can you coordinate with our preferred hot-seat operator?
How do you handle sensitive materials?
Do you support international venues?
